Identify driver and vehicle
Scan the unit and confirm driver, route or assignment, mileage, and inspection revision.
RECORD · Vehicle ID and mileageExample workflow · not a customer case study
Vehicle pre-trip instructions with condition checks before release.
Keep the driver, vehicle, inspection revision, walkaround checks, defect evidence, and release status in one pre-trip run.
Five-to-seven step run
What the operator does—and what can be recorded.
Evidence control: Optional photos on normal checks. Require defect evidence only when the driver flags a condition.
Walk around the vehicle
Check body condition, leaks, hazards, and visible damage.
RECORD · Walkaround checklistCheck tires and wheels
Inspect condition, inflation where required, lugs, and damage.
RECORD · Check and defect photoCheck lights and signals
Verify required lights, indicators, horn, mirrors, and glass.
RECORD · Functional checklistCheck fluids and controls
Record required levels, gauges, brakes, and safety equipment.
RECORD · Readings and checklistRecord defects
Require a photo and severity for any failed condition.
RECORD · Defect photo and reasonRelease or hold vehicle
A named person records whether the vehicle may operate.
RECORD · Release status and signatureExample workflow, not a customer case study. Use your applicable fleet inspection requirements.